Starting June 1, 2019, all establishments classified as retail businesses that use Fiscal Receipt Printer (ECF) equipment are required to transmit the electronic Z Reduction and Inventory files.
These files must be digitally signed, and for that a digital certificate is required.
WHAT SHOULD I DO IF I DON'T HAVE A DIGITAL CERTIFICATE?
If your company does not yet have this certificate, you need to talk to your accountant about acquiring the file.
SOURCE: iZY ONLINE MANAGEMENT SYSTEM
A digital certificate is like an electronic key used to identify a person or company (an individual or a legal entity). There are 2 types of digital certificate: A1 and A3.
> A1: consists of a file stored on your computer, which generates the key for your operations. It is valid for 1 year, meaning you must renew it once it expires.
> A3: lasts from 1 to 3 years and is stored on a removable card, so it can be used on any computer.
Useall Software has systems geared to the retail segment, which will be updated to transmit these files — which is why each company will need a digital certificate to comply with this requirement.
HOW ARE FILES SUBMITTED TODAY, AND WHAT WILL CHANGE?
Today, Useall solutions only generate these files, with no need for a digital certificate. However, starting April 30, 2019, the versions released by Useall will begin signing the files and transmitting them to the State Treasury Department — so stay alert, talk to your accountant, and arrange your certificate as soon as possible.
WHAT ARE THE CONSEQUENCES OF NOT MEETING THIS REQUIREMENT?
If your company still does not have a digital certificate by then, the transmission cannot be performed — so once the number of pending files reaches 10, it will no longer be possible to issue fiscal receipts. This directly affects the continuity of your sales processes, since consumers have the right to demand a fiscal receipt when a sale is completed.
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This rule follows the PAF-ECF REQUIREMENTS SPECIFICATION, Block X, requirement LVIII, item 4.3, and requirement LIX, 3.3.
"Whenever the number of automatic transmissions not carried out reaches 10 (ten) occurrences, the PAF-ECF must block its own use, except for executing pending transmissions, making available the functions set out in REQUIREMENT XIX."
Still have questions about this new fiscal receipt legal requirement? Leave a comment, or email contato@useall.com.br.
Originally published in Portuguese at useall.com.br.